Terms of Payment – Regular Users
Rates: Weekday £10.50 per hour. Weekend £12.00 per hour
All bookings will be charged in time blocks of no less than 30 minutes, pro-rata to the applicable hourly rate.
Booked sessions must include time for setting up & clearing up.
User groups found to be over-running on a regular basis will be charged in 30 minute blocks (e.g. 10 minute over-run will be charged for 30 minutes).
If a user group session is to be cancelled (e.g. during school holidays) the Treasurer should be informed at least one month in advance, otherwise the session will be charged, unless exceptional circumstances (e.g. illness) occur.
The Treasurer will assume that all sessions, other than those cancelled as above, are taken up. Invoices will normally be issued during the first week of the invoice period. Prompt payment by the end of that period is expected.
The Committee retain the right to revoke a contract if repeated late or non-payment occurs.
Cheques should be made payable to Langford Village Community Assn. Alternatively, payment can be made by BACS or on-line banking.
Communications to regular users will normally be made by email. General notices may be posted on the notice board in the hall. It is the user’s responsibility to ensure that these are checked periodically.
Communications to LVCA should be emailed, posted or delivered to the address directed by the Treasurer.
It is the user’s responsibility to ensure that the Treasurer is informed of all changes to user group contact details.